These policies were unanimously adopted at the Annual Meeting of the Board of Directors on

April 18, 2023:

01. The President shall ensure that the Association’s IRS Tax Exempt Form 990 and or any

other Form required to be submitted is timely filed with the Internal Revenue Service so as to

ensure the continuity of the Association’s federal tax exempt status, the filing deadline of which

is generally May 15th but which is to be confirmed on an annual basis by the President when

they assume office.

02. The President shall notify the Board Chairperson of all upcoming Executive Committee

meetings and the Board Chairperson shall make best efforts to ensure that they or their

designated Appointed Director is in attendance so as to make a summary report to the Board

of Directors of the same within 7 days thereof. If a designated Appointed Board Director

attends said meeting instead of the Board Chairperson their summary report shall be directed

to said Chairperson who shall immediately transmit the same to the Board of Directors.

03. The Association’s Board Audit Committee shall be responsible for auditing the financial

activities of the Scholarship Endowment Fund Committee for the prior fiscal year and make a

report of the same during the Annual Board Meeting.

Done this 18th day of April, 2023

/s/ Ralph D. Cook

MCBA Board Chairperson

MAGIC CITY BAR ASSOCIATION

Policy 2020-01

Adopted April 16, 2020

These policies, pursuant to Article V first paragraph of the Bylaws, having been

presented to the Executive Committee and Membership on December 12, 2019 during

the Association’s Annual Meeting for interim consideration, were unanimously adopted at

the Annual Meeting of the Board of Directors on April 16, 2020.

A. CORRECTIVE AND CLARITIVE POLICIES

1. Policy: That a duly executed proxy shall be valid for purposes of both voting and

determining a quorum.

2A. Policy: That all Bylaws Article VII Committees shall be regular Standing Committees

of the Association: § 2-Nominations Committee; § 3-Member Relations Committee; § 4-

Community Relations Committee; § 5-Professional Relations Committee; § 6-Judicial

Relations Committee; and, § 7-Long-Range Planning Committee.

2B. Policy: That the Scholarship Banquet subcommittee of the Members Relations

Committee shall be treated administratively as a separate committee and be appointed

by and report directly to the MCBA President like all other regular standing committees.

2C. Policy: That the Judicial Relations Committee shall be co-chaired by the Judicial

Council Chair (or their designee) and an Association non Judicial Council Member having

been licensed for a period of 10 years or more.

3. Policy: That standing Audit and Nominations Committees shall be established by the

Board of Directors through its Chair.

4. Policy: That in addition to standing Audit and Nominations Committees the Board

Chair shall have authority by resolution to form and man committees exercising Article 5

Full Board reserved powers and that the Executive Committee and MCBA President shall

have authority by resolution to form and man all other Association committees.

B. POLICIES RELATING TO ANNUAL MEMBERSHIP & BOARD MEETINGS

5. Policy: That the Annual Membership Meeting shall be held during the month of

December in conjunction with an annual Christmas party.

6. Policy: That an Annual Leadership Forum shall be conducted immediately prior to the

Annual Membership Meeting for the purpose of preparing those seeking leadership roles

by orientating them to the organization’s bylaws, policies, proper conduct of meetings

and Association history.

7. Policy: That the Annual Board Meeting shall be held during the month of April which

may be immediately preceded by the April Quarterly Executive Committee Meeting.

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8. Policy: That upon the conclusion of his or her term as President the Immediate Past

President shall immediately ascend to membership on the Board of Directors as an

Appointed Director unless the Board notifies said President to the contrary in writing

prior to the end of his or her term of office, pursuant to an affirmative 2/3 vote of the

Board of Directors that the best interests of the Association will best be served by such

action.

9. Correction: That MCBA Past President (1986) Edward May be added as an Appointed

Director to the Association’s Inaugural Board of Directors effective August 15, 2019.

C. MISCELLANEOUS POLICIES

10. Policy: That Association records shall be maintained at a physical location to be

determined by the President and on the Association’s website the accessibility of which

shall be in accordance with the Bylaws and Association policy.

11. Policy: That non Association members shall be prohibited from attending Executive

Committee or Board of Directors meetings for the purpose of solicitation.

12. Policy: That the dissemination of the Association’s membership list or membership

information (e.g., email addresses, telephone numbers) shall be prohibited.

This 16th day of April, 2020.

Eugene R. Verin, Board Chairman

Magic City Bar Association